Executive Assistant (Maternity cover, Fixed-term)
- University of Nottingham
- United Kingdom, LND
- Jun 16, 2026
Job Description:
About the role:
As the Executive Assistant for Communications & Advocacy, your day will be fast-paced and varied, providing high-level professional support to the Directorate. You will be responsible for triaging correspondence and managing complex diaries to proactively address opportunities and challenges.
Beyond administrative duties, you will play a key role in the success of major University strategic initiatives by creating project plans, tracking timelines, and ensuring the Directorate is fully briefed and prepared for meetings.
This role places you at the heart of the External Relations department, ensuring leadership make efficient, effective decisions through your expert coordination.
About the Team
You will join the Communications & Advocacy leadership team. While your primary focus is supporting the Directorate, you are part of a collaborative wider Administrative Team. We work closely with internal stakeholders across the University. Our team values an inclusive environment; we build effective working relationships that recognise and celebrate the diverse contributions of all our staff members.
About You
We are looking for a proactive and highly organised professional who possesses:
Proven EA experience: Significant previous experience in a similar administrative or programme support role.
Strategic planning skills: Excellent ability to prioritise a high volume of work and manage complex projects with minimal supervision.
Exceptional communication skills: The ability to interface professionally with senior internal and external stakeholders.
Discretion: A high degree of maturity and the ability to handle sensitive, confidential information under pressure.
Technical & Financial Literacy: Proficiency in Office 365 and experience with financial transactions, such as raising requisitions and tracking budgets.
What we offer:
A friendly, diverse, and supportive working environment
A hybrid working arrangement with the blended approach of home and office working
Generous holiday entitlement of 27 days (or pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.
We are committed to staff development through the provision of training, continued support, and career progression opportunities
You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes. To find out more, follow the link to our benefits website.
Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.
This is a full-time (36.25 hours per week), temporary contract covering maternity leave, expected to end on 13 October 2027. If you are interested in part-time work (minimum 29 hours per week), we encourage you to apply. Please specify your preferred hours in your application.
This role is based in the Communications and Advocacy team on University Park Campus and will be offered on a hybrid basis with a blended approach of home and office working.
Informal enquiries may be addressed to Louisa Robb, [email protected]. Please note that applications sent directly to this email address will not be accepted.
Closing Date: 29 Jun 2026
Category: Administrative, Professional and Managerial (APM)
Job ID:
Location:
Job Views:
Job Description:
About the role:
As the Executive Assistant for Communications & Advocacy, your day will be fast-paced and varied, providing high-level professional support to the Directorate. You will be responsible for triaging correspondence and managing complex diaries to proactively address opportunities and challenges.
Beyond administrative duties, you will play a key role in the success of major University strategic initiatives by creating project plans, tracking timelines, and ensuring the Directorate is fully briefed and prepared for meetings.
This role places you at the heart of the External Relations department, ensuring leadership make efficient, effective decisions through your expert coordination.
About the Team
You will join the Communications & Advocacy leadership team. While your primary focus is supporting the Directorate, you are part of a collaborative wider Administrative Team. We work closely with internal stakeholders across the University. Our team values an inclusive environment; we build effective working relationships that recognise and celebrate the diverse contributions of all our staff members.
About You
We are looking for a proactive and highly organised professional who possesses:
Proven EA experience: Significant previous experience in a similar administrative or programme support role.
Strategic planning skills: Excellent ability to prioritise a high volume of work and manage complex projects with minimal supervision.
Exceptional communication skills: The ability to interface professionally with senior internal and external stakeholders.
Discretion: A high degree of maturity and the ability to handle sensitive, confidential information under pressure.
Technical & Financial Literacy: Proficiency in Office 365 and experience with financial transactions, such as raising requisitions and tracking budgets.
What we offer:
A friendly, diverse, and supportive working environment
A hybrid working arrangement with the blended approach of home and office working
Generous holiday entitlement of 27 days (or pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.
We are committed to staff development through the provision of training, continued support, and career progression opportunities
You will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes. To find out more, follow the link to our benefits website.
Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.
This is a full-time (36.25 hours per week), temporary contract covering maternity leave, expected to end on 13 October 2027. If you are interested in part-time work (minimum 29 hours per week), we encourage you to apply. Please specify your preferred hours in your application.
This role is based in the Communications and Advocacy team on University Park Campus and will be offered on a hybrid basis with a blended approach of home and office working.
Informal enquiries may be addressed to Louisa Robb, [email protected]. Please note that applications sent directly to this email address will not be accepted.
Closing Date: 29 Jun 2026
Category: Administrative, Professional and Managerial (APM)
Posted:
