HR Shared Services Assistant (Administrator)

Job Description:

Join a team that puts people first

At our University, HR Shared Services is responsible for services that contribute to a positive employee experience and supporting HR administrative processes throughout the employee life cycle. We are looking for a highly organised and proactive Administrator to join our HR Employment Services team that sits within HR Shared Services, to play a vital role in supporting colleagues across the university.

This is an exciting opportunity to contribute to a fast-paced, customer-focused environment where your work will make a real difference to the experience of our staff and stakeholders.

In this role, you will provide a high-quality, professional administrative service across a range of HR workstreams, including Organisation Development, Occupational Health, Employee Relations, Equality, Diversity and Inclusion, and HR Finance.

Acting as a key coordination point within the team, you’ll manage diaries, coordinate meetings and events, take minutes, maintain accurate records, and support financial processes. Your ability to prioritise competing demands and deliver an excellent service will be essential.

What we’re looking for

We are seeking a self-directed, motivated, and detail-oriented individual who:

• Has strong organisational and prioritisation skills, with the ability to manage multiple tasks
• Communicates clearly and confidently with a wide range of stakeholders
• Delivers excellent customer service with a proactive, solutions-focused approach
• Has experience in administration, including coordinating meetings and activities
• Has experience of financial administration processes such as invoicing and purchase orders
• Demonstrates accuracy, attention to detail and sound judgement

You will need to have GCSEs in English and Math (C/4 or above) or equivalent.

At Nottingham, how we work is just as important as what we do, so consistently demonstrating our values in your ways of working is essential.

Why join us?

• Be part of a collaborative and supportive HR team
• Work in a role where no two days are the same
• Contribute to an inclusive and values-driven organisation
• Access opportunities for learning, development and career progression

As a university employee, you will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts and travel schemes, along with a generous holiday allowance and a contributory pension scheme.

We are proud to be a diverse and inclusive community and actively encourage applications from people of all backgrounds, particularly those with protected characteristics under the Equality Act 2010.

Apply today

This is a permanent, full-time post (36.25 hours per week), offered on a hybrid basis with a blended approach of home and office working. Typically, you will work 2 – 3 days per week on campus.

Applications are welcomed by midnight Sunday 12 July 2026.

Informal enquiries may be addressed to Pam Tallis, email: [email protected]. Please note that applications sent directly to this email address will not be accepted

Closing Date: 12 Jul 2026
Category: Administrative, Professional and Managerial (APM)