Executive Assistant for Chair of Quality and Standards Committee (Internal only, Fixed term, Part time)

INTERNAL VACANCY

This vacancy is open to employees of the University of Nottingham only.

We are looking to appoint an Executive Assistant to join our team, supporting the Chair of the Quality and Standards Committee in the execution of their responsibilities.

We are seeking an enthusiastic individual who has the ability to work both independently and as part of a team. You will be responsible for all aspects of Personal Assistant and administrative support to the Chair of the Quality and Standards Committee enabling them to work to the optimum in terms of efficiency and organisation, supporting other work as needed. You will be friendly, proactive, and self-motivated, possessing excellent planning, organisation, and communication skills. The role will include maintaining and managing diary arrangements, with proactive planning throughout the academic year to anticipate forthcoming activity. You will be required to service and minute meetings.

You will possess excellent IT skills including advanced use of Microsoft Office packages. Excellent verbal and written communication skills are required, demonstrating the ability to use tact, sensitivity, diplomacy, and confidentiality. You will have effective organisation, planning and time management skills, along with analysis and problem-solving capability. You will require a flexible approach and willingness to respond immediately to changing priorities. You will have experience of organising travel, meetings, visitor hospitality and events. Significant previous experience in a related role building working relationships to support and work confidently with senior management, preferable in a HE and/or NHS environment, is required.

The successful candidate will have an HNC or HND in a relevant subject, or equivalent qualifications/certification, or considerable experience in a relevant role(s) and in an office environment.

This role is available on a fixed term basis until 31/07/2026. Hours of work are part time (10 hours). The working pattern will be confirmed once the successful candidate has been selected.

Requests for secondment from internal candidates may be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.