Institute Administrator

Job Description:

Part time role 15 hours per week, providing quality administrative & relationship support to enable the effective delivery of Indigenous climate resilience initiatives.

Mō te tūka | The role

Based in our Kāika Institute of Climate Resilience office, this role plays a vital part in supporting the smooth day‑to‑day operation of the Institute and the delivery of its strategic objectives. You’ll work closely with the Director, research staff, and a wide range of partners to provide trusted administrative support and help strengthen meaningful relationships across the University and beyond.

Some tasks of the role include:

• Supporting the Director to maintain strong relationships with mana whenua, iwi and Indigenous partners
• Coordinating internal and external communications and stakeholder interactions
• Providing administrative support for research grants, funding applications, and supporting documentation
• Assisting with research contract preparation and coordinating contract approvals
• Maintaining accurate records and data in key systems
• Responding to general queries and supporting day‑to‑day Institute operations

This is a varied and people‑focused role that supports Indigenous‑led climate resilience research through effective coordination, communication, and organisation.

Mahi & Wāhi / Utu | Work pattern, location & salary

This permanent role is based at our Lincoln Campus and works 15 hours per week (0.4 FTE). The salary for this position is $65,000–$70,000 per annum FTE, pro rata to part time hours, depending on experience.

Kā tino Pūkeka/Whēako | Essential skills/experience for the role

You will bring:

• A tertiary qualification in business administration or equivalent experience in an administrative support role
• Proven experience providing administrative support in a complex organisation
• Strong organisational skills with the ability to manage competing priorities
• Excellent communication and relationship‑building skills
• A client‑focused, professional approach and high level of discretion
• An understanding of, or openness to working within, Māori and Indigenous research contexts

Kā hua ka riro ki a koe | What's in it for you?

Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:

• Flexible, family‑friendly work and free on‑site parking
• Professional development & mentorship to grow your career
• Generous leave entitlements – six weeks of paid leave per year (based on 1.0 FTE)
• Annual salary reviews to recognise your contribution
• Eye care support – contributions toward eye tests and glasses
• Wellbeing support (free, confidential services via Clearhead)
• Southern Cross employee benefits
• On‑campus gym with discounted membership
• On‑site early childhood centre with staff discounts
• A social culture – friendly people, supportive teams, and plenty of opportunities to connect through events, clubs, and activities
• A vibrant campus: beautiful grounds, cafés, and a collaborative atmosphere

Mō mātou | About us

Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.

Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do—we empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.

As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.

Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.

Tono ināianei | Apply now

Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.

Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected]

We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.

We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.

View the position description at: https://careers.lincoln.ac.nz